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The Studio sites are built around 5 key stages. Review, Register, Submission completion, Pay, Submit. Within these, the content and processes are designed to work with your awards structure.
The example below is for an awards, where to judge the client needed to receive a physical example of the entry, however it is just as easy for the entire entry and judging to be done online.
1. Review
We have found from experience that it is important to let the potential entrant review the questions they will need to answer. Like all people they are reluctant to register and give away their details, before they are certain they want to enter.
2. Register
By setting up their own user account they can return over a series of days/weeks to complete their award(s). We have found this very useful especially when they need the input from other people/departments in their company, e.g. the Finance department for collaborative figures.
3. Submission completion
The content of every awards criteria are different; the questions asked, the method of answering the questions etc. The forms we create can have check boxes with Yes /No answers, text boxes with word count limiters, browse buttons for image upload and all of the other elements you usually see used in online forms.
4. Payment
Getting the awards entered is important but getting paid is key. We can work with your finance department to set up an online facility with your bank, or we can work with your existing supplier. Some awards, like this example, offer an invoicing procedure for their members only. Non-members only see the option to pay by credit card. Again, anything is possible.
5. Submit
Once paid, the user puts the submission through for judging. It is important that this is the final stage after payment. If the awards are purely an online exercise, then it is a matter of pressing a button. For physical entries, the user is guided through what they need to pack and where to send it, complete with address label!
Monitor and administration
The success of any event is to know what is happening. With online entry you can have a much better idea than when you send out a paper entry and wait for the post man to bring the entries. With the Online admin you will have details from the moment someone registers; you can extract their email addresses and contact them, reminding them of the closing date, giving venue information etc.
You can review the submissions, and offer prejudging reviews for the judges.
You can review the number of entries per category, allowing you to target your marketing strategy.
You can review the online and/or Invoice payments at any time.
No need for re-keying information The admin system allows you to download a CSV file which you can then import into Sage/Excel. Minimising the amount of manual input your accounts team need to do.
Next year you have an accurate and targetable list of contacts to email and send printed literature to. All data can be extracted for this use.
To experience an example of an Online Awards Entry site when entering an award: click hereContact details:
Sally Smith The Studio 020 8853 8531
© The Studio - London 2008